How Do I Manage Users in SketchUp?

Managing users in SketchUp is an essential skill for collaborating on projects and ensuring efficient workflow. Whether you’re working on a team or sharing your designs with clients, understanding how to manage users effectively will greatly benefit your SketchUp experience. In this tutorial, we’ll explore the various ways to manage users in SketchUp and make the most out of this powerful tool.

Inviting Users

If you’re working on a collaborative project, inviting other users to join your SketchUp model is the first step. To invite users, follow these simple steps:

  1. Open your SketchUp model: Launch SketchUp and open the model you want to collaborate on.
  2. Navigate to the ‘File’ menu: Click on the ‘File’ menu at the top left corner of the application window.
  3. Select ‘Share’ option: From the dropdown menu, select the ‘Share’ option.
  4. Enter email addresses: In the dialog box that appears, enter the email addresses of the users you want to invite, separating each address with a comma.
  5. Add a message (optional): If desired, you can add a personalized message to accompany your invitation.
  6. Choose permission level: Select whether each user should have view-only access or edit access to your model.
  7. Click ‘Send’: Once everything is set up, click on the ‘Send’ button to send out your invitations.

Managing User Permissions

In SketchUp, you have control over what each user can do with your shared model. You can assign different permission levels to users based on their roles or requirements. Here’s how you can manage user permissions:

  1. Open the shared model: Launch SketchUp and open the shared model you want to manage.
  2. Manage permissions: In the dialog box that appears, you’ll see a list of all invited users. To change a user’s permission level, click on their name and select either ‘Can view’ or ‘Can edit.

  3. Remove users (optional): If needed, you can also remove users from your shared model by clicking on their name and selecting ‘Remove. ‘
  4. Click ‘Save’: Once you’ve made all your changes, click on the ‘Save’ button to update user permissions.

The Benefits of User Management

User management in SketchUp offers several advantages for efficient collaboration:

  • Better organization: With user management, you can keep track of who has access to your models and control what they can do.
  • Easier communication: By inviting users and assigning permissions, you can streamline communication within your team or with clients.
  • Faster iterations: Collaborating with others allows for faster iterations and feedback cycles, leading to improved designs.
  • Data security: With user management, you have control over who can access and modify your models, ensuring data security.


Managing users in SketchUp is a crucial skill for effective collaboration. By inviting users, assigning permissions, and leveraging the benefits of user management, you can enhance your workflow and optimize your SketchUp experience. So start exploring the power of user management in SketchUp and unlock your full creative potential!